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County Form 34 - VENDOR HOUSE ACCOUNT CONTRACT WITH LAKE COUNTY TO PURCHASE OR RENT SUPPLIES, GOODS, MACHINERY AND EQUIPMENT
This contract is entered into this ______ day of ______________, 20____ by and between the Board of Commissioners of the County of Lake, hereinafter referred to as the Board, on behalf of the Lake County Offices and Lake County Departments listed in paragraph 2D and ______________________ hereinafter referred to as the Vendor.
Now therefore, for and in the consideration of the promises and covenants herein, the parties mutually agree as follows:
The term of this contract is from ______________________ until rescinded in accordance with paragraph 7.
2. APPLICATION OF CONTRACT
A. A contract is required by the Indiana Board of Tax Commissioners for the purchase or rent of any supply, good, equipment or machinery.
B. This contract covers the purchase or lease of supplies, goods, machinery and equipment from the Vendor by the following departments under the house account that is established in paragraph 3.
C. The company will maintain a list of the persons from the office/department who are allowed to use the house account.
D. All Lake County Offices and Departments are covered by this contract.
3. HOUSE ACCOUNT PAYABLE
A. A house account is an account payable ledger established by the Vendor which permits the Lake County Offices and Departments identified in paragraph 2 above to purchase or rent supplies, goods, machinery, and equipment and pay when the Vendor at a later time submits the claim and invoice to the appropriate department for processing.
B. The County guarantees payment for the items purchased under this house account contract for the items purchased or leased prior to payments.
C. The Vendor will establish for each of the offices/departments listed in paragraph 2D above a separate house accounts payable ledger.
D. The Vendor will bill each of the departments listed in paragraph 2 separately for the total cost listed on the accounts payable ledger.
E. The Vendor will bill the County monthly.
F. Payment to the Vendor shall be made only after receipt of a claim.
G. The Board of Commissioners of the County of Lake is a governmental agency and as such is not subject to the payment of Indiana sales tax or the sales tax from any other state. No such sales tax shall be included or added to the price of the supplies, goods, machinery or equipment purchased or leased under the contract. FEDERAL EXCISE TAX NUMBER 3560001680034, INDIANA RETAIL TAX EXEMPT NUMBER 00311186650030.
4. EQUAL OPPORTUNITY
The Vendor agrees by his executive of this agreement that in regards to the operation:
A. No person shall, on the grounds of race, color, national origin or sex, be subject to discrimination.
B. The principles of equal opportunity in employment and delivery of services apply and the Vendor commits to a policy and practice if nondiscrimination and affirmative action based upon age, military service, ancestry, color, nation origin, physical handicap, political affiliation, race, religion, and sex.
C. The provisions of all Federal Civil Rights Laws and Indiana Civil Rights Laws as applicable are incorporated by reference as part of this contract.
D. Breach pf any of the equal opportunity and/or the nondiscrimination provisions of the agreement may be regarded as a material breach of the contract.
5. TIMELY PAYMENTS
The provisions of IC 5-17-5-1 on timely payments are incorporated as part of this contract and a payment is timely if:
A. A claim is submitted by the Vendor for payment of goods or services; and
B. If the claim is paid within thirty-five (35) days following the first regularly scheduled meeting of the Commissioners that is held at least ten (10) days after the Commissioners
6. INDIANA LAW
This contract is subject to and governed by the law of the State of Indiana.
Either party may terminate this contract upon 14 days written notice delivered in person or by First Class Mail to the address list in paragraph E.
Any notice under this contract must be sent by First Class Mail to the County and Vendor at the address listed at the end of this contract.
A. This contract may be amended by the written agreement of both parties.
B. Lake County Offices or Departments can be added or removed by the exchange of letters between the parties acknowledging the change.
10. ENTIRE CONTRACT
If your company has a separate contract that your company requires be signed, both this contract and your company’s contract must be signed. The two contracts will form the agreement between your company and Lake County. If there is a conflict between the terms of the two contracts, the terms in your contract will apply.
COMPANY STREET ADDRESS
CITY, STATE, ZIPCODE
ALL OF WHICH IS APPROVED THIS_________DAY OF __________________, 20_______
BOARD OF COMMISSIONERS OF THE COUNTY OF LAKE
______________________________________________ VENDOR SIGNATURE:______________________________________________
LAKE COUNTY AUDITOR: ______________________________________________